Omitsis

AI process automation

Do the work of 20 people with a team of 5

Work out your savings Get a free assessment

How many hours can your team get back?

When we automate a repetitive process, the same work takes a quarter of the hours, without hiring and without changing tools. Enter your team’s numbers and see what it means.

hours back every month
195 h
weeks of one person’s work, every month
4.9
saved a year
€58,500.00
what each person gets done in those tasks
×2.5

This is an estimate. In the assessment we measure your real case, process by process.

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The same process, before and after automating it

Illustrative examples. Every case is measured before and after.

  1. Invoice entry

    Before, someone opened each one and typed it into the ERP. Now they are read and entered automatically, and the team only checks the doubtful ones.

  2. Customer emails

    Before, each one had to be read, routed and answered. Now they arrive sorted, with a suggested answer to approve.

  3. Monthly report

    Before, it took two days exporting data and building the spreadsheet. Now it is produced from the ERP data and reviewed in half an hour.

  4. Quotes

    Before, it took weeks gathering information, calculating and writing. Now the full draft is ready in hours, to review and send.

Code when it is enough, AI when it adds value

Many processes do not need AI. When the rules are clear, an automation in code is cheaper, faster and fully predictable. We keep AI for what code alone cannot do: reading documents, understanding emails, drafting answers or sorting cases with judgement. Getting the mix right is what makes an automation efficient, so it never costs more than it saves.

Moving orders from the online store to the ERP is code: clear rules, no doubts. Reading an order that arrives as a PDF by email is AI: it means understanding a document every client lays out differently. Often the same process has both.

Automation with code

  • Moving data between ERP, CRM and online store
  • Producing reports and documents from templates
  • Automatic checks, calculations and alerts
  • Syncing stock, orders and customers

Automation with AI

  • Reading invoices, delivery notes and contracts
  • Sorting and answering emails and tickets
  • Summarising, drafting and translating
  • Finding answers in the company’s documents

A real process: who does what

An order that arrives as a PDF by email. AI reads it, code checks it and records it, and a person only steps in when something does not match.

INPUTAn order arrives as aPDF by emailAIReads the PDF andextracts customer,products andquantitiesCODEChecks prices, stockand customer detailsin the ERPAllmatches?yesCODEEnters it into theERP and confirms theorder to the customernoPERSONReviews only theexception and fixesitCode: clear rules, always the sameAI: understanding documents and judgementPerson: checks what is unclear
INPUTAn order arrives as a PDF byemailAIReads the PDF and extractscustomer, products andquantitiesCODEChecks prices, stock andcustomer details in the ERPAllmatches?yesnoPERSONReviews only the exception andfixes itCODEEnters it into the ERP andconfirms the order to thecustomerCode: clear rules, always the sameAI: understanding documents and judgementPerson: checks what is unclear

Processes we automate

Some of the processes that free up the most hours. If yours is not here, it can probably be automated too.

  1. Entering invoices, delivery notes and orders

  2. Sorting and answering emails and tickets

  3. Quotes and sales proposals

  4. Recurring reports and dashboards

  5. Bank reconciliations

  6. Product pages and translations

  7. Syncing ERP, CRM and online store

  8. Analysing tenders and contracts

  9. Screening job applications

  10. Meeting minutes and summaries

  11. Answering internal questions from company documents

  12. Stock, deadline and incident alerts

How we do it

One of our consultants sits down with your team, together we find the processes that cost the most, and for each one we propose a tailored automation. You choose where to start, we roll it out step by step measuring results, and we maintain it.

The method in detail

01

A consultant with your team

02

Process map

03

Tailored proposal per process

04

You choose where to start

05

We roll out and measure

06

We maintain and evolve

Frequently asked questions

Do you use n8n or custom development?

Both. When a tool like n8n does the job well, we use it. When the process is critical or complex, we build it custom so it is robust and maintainable.

What if the AI gets it wrong?

That is why every automation is designed with checkpoints: where there is doubt, a person decides. And we measure errors to keep reducing them.

How long until it pays for itself?

Every proposal includes the estimated savings. We start with the processes that pay back soonest.

Do I have to change the tools I use?

No. We automate on top of the tools you already have.

Who maintains it?

We do, if you want: we monitor, update and adapt the automations when the business changes.

Free assessment

Start by finding out what you can automate

One of our consultants talks to you, reviews the processes that take up the most time and tells you what can be automated, how, and how much you would save. No strings attached.

Get a free assessment

Tell us about your project and we’ll help you make it happen

Whether you already have a defined plan or just an initial idea, we’ll work with you to find the right path.

With offices in Barcelona, we collaborate with clients all over the world.

Omitsis
Balmes 76, Principal 2
08007 Barcelona
(+34) 931 720 287

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